Dear Sir/ Madam,

You are formally invited to tender for the above captioned project.

Tender documents are available to be downloaded at:
http://www.hksam.org.hk/hksam/tc/eres.php

Tender Briefing

A Briefing Session has been arranged as follows:-

Time          :         3:00p.m.
Date          :         Thursday, 4 August 2011
Venue       :         Room 2, G/F, Lek Yuen Community Hall, Shatin, Hong Kong

It would be to the benefit of the tenderers for them to attend the Briefing Session.  Please fill out the attached Briefing Session reply form and return to us by FAX at 2601 2509 or E-mail viaeres@hksam.org.hk on or before 12:00 noon, Tuesday, 2 August 2011.

Submission of Tender

Each tender should be submitted in two (2) identical sets.  All tenderer should utilize the standard forms attached in the Tender Document to compile their proposals.  Please note that unless your tender has provided all the requested information, we would be unable to process your submission.

All tender proposals should be put into one (1) sealed envelop clearly marked “Tender for the Provision of e-Registration and Enrolment System for Athlete with Intellectual Disability (ERES)” and with the Tender Reference(s) marked below.  The tender should be addressed to Room 2, G/F, Lek Yuen Community Hall, Shatin, Hong Kong and forwarded to reach the tender box at the reception counter of the same address.  No other marks, especially those which could hint on the identity of the tenderer, should appear on the envelop.

Your tender should reach the tender box no later than 12:00 noon, Friday, 19 August 2011.  In case that Tropical Cyclone Warning Signal No. 8 or above, or Black Rainstorm has been hoisted within the three (3) hours prior to the tender closing time, the tender closing time will be automatically deferred to 12:00 noon of the following business day.

Late tenders would not be considered.  The Hong Kong Standard Time broadcast by The Hong Kong Observatory at its webpagewww.hko.gov.hk/gts/time/HKSTime.htm would be referenced.

Tenderers are reminded that you are responsible for all the expenses to be incurred in the preparation, submission of the tenders and going through the tendering process.

Tenderers are also reminded that HKSAM is not bound to accept the lowest bid, nor accept any received tenders at all if the situation warrants.

Further Communication

All tenderers should note that the formal tender process has started already.  Tenderers therefore should not attempt to initiate any further unnecessary contacts with The HKSAM or its representative, whether direct or indirect, on their tenders that may or possibly affect the position of any particular tenderers.

All further communication regarding this tendering should be in writing to the email address of eres@hksam.org.hk.

In order to create a level competition ground, all relevant exchange of information would be disclosed on the webpage (http://www.hksam.org.hk/hksam/tc/eres.php) for the reference of other tenderers.  Tenderers are reminded to check this webpage periodically for such additional details.

Thank you for your interest and support in this tendering.

Yours sincerely,
Benedict Cheung
Assistant Sports Executive
Hong Kong Sports Association for the Mentally Handicapped
Tel: (852) 2697 3731
Fax: (852) 2601 2509
e-mail: bencheung@hksam.org.hk
www.hksam.org.hk